Achievements in the world improve our lives and bring new, more efficient working conditions. This is especially important for the management sector. Working in a tough competitive environment requires managers of large and small companies to have the right tools to work properly. Managing board meetings is much easier with software solutions for boards of directors, which have been developed with the necessary security and functions. Board management software allows for conducting business, meeting, concluding contracts and so on strictly adhering to the principles of good governance.
What Is Board Management Software?
To manage a large or medium-sized company efficiently, safely, and fruitfully, you need the right tool. The board meeting software, also known as board portal software, is a unique platform that has become popular among managers of different levels in recent years.
With the help of board meeting management software, you will perform numerous tasks much faster than before. The program allows managers to work almost entirely in a virtual format. Here they can schedule meetings, receive, store, and transfer work files, etc. The software for managing the board of directors is designed to improve business processes, prevent omissions, and ensure compliance with best practices.
The best board management software of 2021 mainly contains all applications that also work as board portals and vice versa. And so, when picking the optimal electronic tool for your business, focus on the specific applications of a particular product.
The Benefits of Board Software
That electronic tool for managing boards of directors ensures greater effectiveness in the work of modern companies. Here are some benefits you should know about:
- High safety level. The best board portals provide a highly secure platform on which boards can safely log in and conduct all their business in one environment. Directors will find it convenient to apply a fingerprint to log in fast. All files are securely stored in the cloud and can be easily and quickly retrieved as needed. If electronic devices accidentally fall into the wrong hands, the secure board portals software has a remote cleaning function that deletes data, protecting important business deals of the board.
- Effective board collaboration software. Using an electronic management board meeting app allows you to combine the current business of each user, allowing them to cooperate, even if all board members are hundreds of miles away from each other.
- The work goes faster. The new generation software significantly reduces the time and resources in the process of the company’s work. It applies primarily to the speed of sending and receiving files and documents. Also, the board portal software allows you to reduce the time to search for important documents in the database. Paper copies of documents are no longer needed – everything is stored online.
- Simplified meeting management. This electronic program allows you to conduct business meetings in a simplified way. With the help of software, all versions of documents are stored in one place. Any board member can quickly find the required file.
- Support Service. The board of directors software for managers provides an around-the-clock support service. Here you can count on the help of a team of IT specialists who work full-time to ensure that the platform continues to use the latest security features.
The Main Features of Board Portal Software
The software provides a set of options and functions that give it the high value so much known today. Here are just some basic items included in the board management software. Keep in mind that these are just descriptions and some providers may use other terms to describe similar board portal software features:
- Scheduling options. The board agenda software makes it easier for the heads of various business units to coordinate and plan meetings, discussions, etc. It allows managers to plan events where visual manuals such as calendars and simple automation tools will be used.
- Committee management tool. The organization and interaction with different committees of the board of directors, such as audit, executive, or committees related to mergers and acquisitions take place in a more calm and reliable format.
- Board participant directory. This is one of the key functions of the software. You will store in it a list of all members of the management board and the committee with accompanying contacts, positions, and personal data. From time to time, that option may be combined with some business event planning programs to easily determine availability and trip preferences.
- Online data rooms. These data rooms are used to hold virtual meetings. You can apply it to provide board documents center or committee meetings and they offer controls for access and permissions.
- File That feature will allow you to manage business files in full. You will upload and selectively share documents used during, before, or after meetings. Also, that board document management software provides maximum security, unlike other options for storing information, such as exchanging documents by email.
- A virtual board meeting center allows stakeholders to operate together on business files and proposals. It includes such additional features as commenting, task assignment, changes tracking, and document version histories.
- Mobile version. Board meeting management software comes with mobile compatibility (full or partial functionality). You can use it on mobile devices such as smartphones and tablets.
- Feedback pick. With the help of the software, you will track the reviews of real users in an automated mode. You will get tools for submitting requests and compiling various reviews. Why do you need it in your work? It’s simple – such software improves the user interface for board members and committees.
- Safety features. It includes document and communications encryption, secure document storage, and online data rooms that help ensure privacy, IT security, and compliance with different governmental management.
- Guest management. Board meeting management software administrators can create guest profiles, check out, and manage them. The feature also includes the access option to the program according to existing user roles. Access rights are also granted by the software administrator. That access can be granted temporarily or permanently.
What Kind of Companies Need Board Meeting Software?
Today, lots of companies do business in a virtual format. They use the latest IT equipment and electronic software. Among the companies that were the first to appreciate the benefits of board meeting software, there are:
- Board software for commercial organizations of large and medium scale
- small commercial organizations
- Board portals for nonprofits
- Board software for financial companies and exchanges
- investment funds
- Board software for governmental agencies
- the field of freelancing
When choosing software for managing the board of directors in your company, pay attention to the reputation of the provider and the product reviews. Also, experienced users recommend picking board meeting software with a free trial period.